Policy and Resources Committee 22 November 2018

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At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Policy and Resources Committee meetings through our webcasting portal.  Meetings can be viewed live or on-demand for up to a year after the meeting.

Agenda

Agenda
Confirmed P&R Committee Minutes – 22.11.18

1. Apologies for absence
2. Election of Deputy Chairs
   To elect 2 Deputy Chairs for the Policy and Resources Committee
3. Declaration of Interests
   To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
4. Minutes of previous Policy and Resources Committee meetings
   To approve as a correct record the minutes of the Policy and Resources Committee meeting on 27 September 2018. (page 1)
5. Matters arising
   To enable any matters arising from the Policy and Resources Committee minutes that are not covered elsewhere on this agenda to be raised.
6. Urgent Matters
   To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.
7. Public participation
   To hear questions or comments from members of the public present at the meeting.

   AUDIT

8. Budget Monitoring Report 2018/19: Month 6
   To consider a report from the Chief Finance Officer (PR43/18 page 7)
   Agenda Item 8

   PERFORMANCE & PROCEDURES

9. Quarter 2 Performance Report 2018-19
   To consider a report from the Performance and Projects Manager (PR44/18 page 19).
   Agenda Item 9
   Agenda Item 9 Appendix 1
10. Corporate Risk Register
    To consider a report from the Head of Governance (PR45/18 page 35).
    Agenda Item 10
    Agenda Item 10 Appendix 2
11. Area Office and Estates Update
    To consider a report from the Head of Business Services (PR46/18 page 43).
    Agenda Item 11

    STRATEGY

12. Partnership Management Plan Task and Finish Group Update
    To receive a verbal report from the Chair of the Task and Finish Group.
    Agenda Item 12 additional information tabled
13. Affordable Housing Task and Finish Group Update
    To receive a verbal update from the Major Planning Projects and Performance Manager.

    GRANTS & PROJECTS

14. Green Infrastructure Update
    To consider a report from the Countryside and Policy Manager Eastern Team (PR47/18 page 47)
    Agenda Item 14
    Agenda Item 14 Appendix 1
    Agenda Item 14 Appendix 2
    Agenda Item 14 Appendix 3
    Agenda Item 14 presentation
15. Q2 and Mid-Year Project Update
    To consider a report from the Project Manager (PR48/18 page 63)
    Agenda Item 15
    Agenda Item 15 Appendix 1
    Agenda Item 15 Appendix 2
16. Mid-Year Sustainable Communities Fund Update
    To consider a report from the Project Manager (PR49/18 page 85)
    Agenda Item 16
    Agenda Item 16 Appendix 1
17. Project Evaluation – Heathlands Reunited Year 2
    To consider a report from the Performance and Projects Manager (PR50/18 page 91)
    Agenda Item 17
    Agenda Item 17 Appendix 1
    Agenda Item 17 Appendix 2

Members of the Policy & Resources Committee:

Sebastian Anstruther,  Ken Bodfish (Chair), Tim Burr, Jo Carr,  Chris Dowling, Janet Duncton, Mark Dunn,  Philip Ede,  Daniel Humphreys,  Helen Jackson,  Graham Morrison,  Russell Oppenheimer and Pete West

Independent Members of the Committee (non voting): Tom Fourcade and Carole Nicholson

Ex officio Members (may participate but not vote): Margaret Paren and Norman Dingemans

Members’ Interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information

If you would like a copy of this agenda in large print or an alternative format/language please contact Member Services on committee.officer@southdowns.gov.uk or 01730 814810

Public Participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker. Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

Feedback

If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

• Name:
• Address:
• Phone Number:
• Email:
• Planning Application Number:
• Details of Proposed Development:
• Indicate if you are speaking in support or against the application:
• Who are you representing?:
• In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
• YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.