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Policy and Resources Committee 27 February 2020

Policy and Resources Committee 27 February 2020

Location: South Downs Centre Hall, Midhurst, GU29 9DH

Date and time: 27 February 2020 10.00

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Tim Slaney 

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk


We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.


  1. Apologies for Absence
  2. Declaration of Interests
    To enable Members to declare to the meeting any disclosable interest they may have in in any matter on the agenda for the meeting.
  3. Minutes of the Previous Policy and Resources Committee Meeting (Pages 5 – 12)
    To approve as a correct record the minutes of the Policy and Resources Committee meeting on 28 November 2019. (These were amended at the meeting of the Committee)
    Agenda Item 3 
  4. Matters Arising
    To enable any matters arising from the Policy and Resources minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter on this agenda which the Chair agrees should be considered as a matter of urgency due to special circumstances.
  6. Public Participation
    To hear questions or comments from members of the public present at the meeting.
  7. Need for Part II Exclusion of Press and Public
    The Committee is asked to consider whether, in respect of the items indicated the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information for the reasons given.
  8. Corporate Plan Update 2020/25 Draft (Pages 13 – 34)
    To consider a report from the Performance and Research Lead (PR19/20-30)
    Agenda Item 8
  9. Budget Monitoring Report 2019/20: Month 9 (Pages 35 – 46)
    To consider a report from the Chief Finance Officer (PR19/20-31)
    Agenda Item 9
  10. Treasury Management Strategy 2020/21 (Pages 47 – 66)
    To consider a report from the Chief Finance Officer and Head of Business Services (PR19/20-32)
    Agenda Item 10
  11. External Audit Plan 2019/20 (Pages 67 – 84)
    To receive a report from the External Auditor (PR19/20-33)
    Agenda Item 11
  12. Review of Financial Regulations and Financial Procedures (Pages 85 – 158)
    To receive a report from the Head of Governance and Support Services and Head of Business Services (PR19/20-34)
    Agenda Item 12
  13. Q3 Corporate Performance and Project Performance Report (Pages 159 – 174)
    To receive a report from Performance and Research Lead and Project Management Lead (PR19/20-35).
    Agenda Item 13
  14. Seven Sisters Country Park – Project Progress Update (Pages 175 – 184)
    To receive a report from the Project Management Lead (PR19/20-36)
    Agenda Item 14
    Agenda Item 14 Presentation
  15. Farm Cluster Implementation Mid-Term Review (Pages 185 – 196)
    To receive a report from Countryside and Policy Manager and Farming Officer (PR19/20-37)
    Agenda Item 15
    Agenda Item 15 Presentation
  16. End of Project Evaluation – Brighton Chalk Integrated Catchment Management
    Partnership (ChaMP) Project (Pages 197 – 220)
    To receive a report from Landscape and Biodiversity Lead (Water) (PR19/20-38)
    Agenda Item 16
    Agenda Item 16 Presentation
  17. Corporate Risk Register (Pages 221 – 228)
    To receive a report from the Head of Governance and Support Services (PR19/20-39)
    Agenda Item 17

    CONFIRMED- P&R 27.02.20 Minutes

    Members of the Policy and Resources Committee

    Sebastian Anstruther, Ken Bodfish,  Helen Burton, Chris Dowling, Chris Henry, Helen Jackson, Doug Jones, Michael Lunn, Russell Oppenheimer, Henry Potter, Andrew Shaxson, Isabel Thurston and Richard Waring

    Independent Members of the Committee: Tom Fourcade and Carole Nicholson

    Ex officio Members (may participate but not vote): Margaret Paren and Ian Phillips

Members’ interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority's register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority's Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on committee.officer@southdowns.gov.uk or 01730 814810.

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.


If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk.

"The Downs...too much for one pair of eyes, enough to float a whole population in happiness."