Authority Meeting 25 Oct 2011

Location: Arundel Town Hall

Date and time: 25 October 2011 2:00 PM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 811773 Email: committee.officer@southdowns.gov.uk

Richard Shaw

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

1. Apologies

2. Declarations of Interests

Members and officers are invited to make any declarations of personal or prejudicial interests

that they may have in relation to items on the agenda and are reminded to make any

declaration at any stage during the meeting if it then becomes apparent that this may be

required when a particular item or issue is considered.

3. Minutes – to approve as a correct record the minutes of the Authority meeting held on 13

September 2011 (page 1)

4. Urgent Matters

To consider any matter not on the Agenda which the Chair of the meeting agrees should be

considered as a matter of urgency due to special circumstances (if members have any urgent

matters they are asked to consult the Chair before the meeting commences).

5. Public Participation

The Chair will allow members of the public to ask questions, make statements or present a

petition on any matter on the agenda for this meeting or on any matter that falls within the

Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing

Orders. Any member of the public who wishes to address the meeting under this item should

notify Fiona MacLeod (contact details at the end of this agenda) not less than 24 hours

before the commencement of the meeting (i.e. by 2.00 pm on the day preceding

the meeting), and indicate in what capacity he or she would like to speak together with a

contact telephone number.

6. Governance Arrangements in the English National Park Authorities and the

Broads Authority: Government Conclusions

To consider a report from the Chief Executive Officer (Report 36/11 page 6)

7. Appointments to Committees and Outside Bodies

To consider a report from the Director of Corporate Services (Report 37/11 page 10)

8. South Downs National Park (SDNP) Management Plan, Process, Structure and

Timescale

To consider a report from the Director of Strategy and Partnerships (Report 38/11 page 15)

9. Budget Monitoring Report Quarter 1 2011/12

To consider a report from the Chief Finance Officer (Report 39/11 page 24)

10. Planning Committee

To note the minutes of the Planning Committee meeting held on 12 September 2011, (page

33) and receive a verbal report on the Planning Committee meeting held on 10 October 2011

11. Draft Hampshire, Portsmouth, Southampton, New Forest and South Downs

National Park Minerals and Waste Plan

To consider a report from the Head of Planning (Report 40/11 page 36). Any comments made

on this item by the Planning Committee at their meeting on 10 October 2011 will be reported

orally at the Authority meeting

12. Draft Minerals and Waste Plan for East Sussex, South Downs and Brighton and

Hove

To consider a report from the Head of Planning (Report 41/11 page 43). Any comments made

on this item by the Planning Committee at their meeting on 10 October 2011 will be reported

orally at the Authority meeting

13. Resources & Performance Committee

To note the unconfirmed minutes of the Resources & Performance Committee held on 8

September 2011 (page 49)

14. Audit Committee

To note the unconfirmed Part I minutes of the Audit Committee held on 27 September 2011

(to be available at the meeting)

15. Reports from Members Appointed to External Bodies

To consider reports from Members (Report 42/11 page 53)

16. Exclusion of Press and Public

The Authority is asked to consider whether, in respect of the following item, the public,

including the press, should be excluded from the meeting on the grounds of exemption under

Part I of Schedule12A to the Local Government Act 1972 as indicated against the item having

regard to the reasons set out in the minutes

PART II

The papers for the next item are enclosed for members of the Authority only (yellow

paper). However, a summary of the matters dealt with under the Part II item referred to is

attached for all recipients of the Agenda

17. Audit Committee

To note the unconfirmed Part II minutes of the Audit Committee held on 27 September 2011

(to be available at the meeting). These minutes are not for publication as they contain exempt

information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972

information relating to the financial and business affairs of any particular person

(including the authority holding the information)

TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.