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Governance Committee Meeting 23 September 2015

Governance Committee Meeting 23 September 2015

Location: South Downs Centre, North Street, Midhurst, GU29 9DH

Date and time: 23 September 2015 14:00

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 819215 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

  1. Apologies
  2. Declarations of Interest
    To enable Members to disclose to the meeting any disclosable interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent.
  3. Minutes
    To approve as a correct record the minutes of the Governance Committee meeting held on 14 July 2015 (page 1).
  4. Matters Arising
    To enable any matters arising from the 14 July 2015 Governance Committee minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter not on the agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances.
  6. Public Participation
    To hear questions or comments from members of the public present at the meeting.
  7. Project Evaluation Report
    To consider a report from the Performance & Project Manager (Report GOV21/15, page 9).
  8. South Downs Way Ahead Nature Improvement Area 2012-2015
    To consider a report from the Director of Operations (Report GOV22/15, page 29).
  9. Quarter 1 Performance Report
    To consider a report from the Performance & Project Manager (Report GOV23/15, page 38).
  10. Corporate Risk Register
    To consider a report from the Governance & Support Services Manager (Report GOV24/15, page 46).
  11. External Audit Results Report
    To consider a report from the External Auditor (Report GOV25/15, page 54).
  12. Letter of Representation and Audited Statement of Accounts 2014/15
    To consider a report from the Chief Finance Officer (Report GOV26/15, page 55).
  13. Budget Monitoring Report for Quarter 1, 2015/16
    To consider a report from the Chief Finance Officer (Report GOV27/15, page 67).
  14. Internal Audit Progress & Implementation
    To consider a report from the Internal Auditor (Report GOV28/15, page 78).
  15. IT Progress Update
    To consider a report from the ICT Strategy Lead (Report GOV29/15, page 84).

Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "