Authority Meeting 30 March 2017

Location: South Downs Centre Hall

Date and time: 30 March 2017 14:00

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We now broadcast all full Authority and Planning Committee meetings through our webcasting portal. You can watch the meetings live or on-demand for up to a year after the meeting. At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

PART 1

  1. Apologies for absence
  2. Declaration of Interests
    To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
  3. Minutes of previous meeting held on 31 January 2017
    To approve as a correct record the minutes of the Authority meeting held on 31 January 2017 (Page 1).
  4. Matters arising
    To enable any matters arising from the 31 January 2017 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  6. Public Participation
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
  7. Need for Part II Exclusion of Press and Public
    The Authority is asked to consider whether, in respect of Appendix 2 of Agenda Item 12 and Agenda Item 20 the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraphs 1 & 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being (1) Information relating to an individual and (3) information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.
  8. Authority Chair Update
    To receive a verbal report from the Authority Chair
  9. Chief Executive’s Progress Report
    To consider a report from the Chief Executive (Report 06/17 page 9)
  10. Budget 2017/18 and Medium Term Financial Strategy
    To consider a report from the Chief Finance Officer (Report 07/17 Page 15).
  11. Treasury Management Policy Statement and Annual Investment Strategy 2017/18
    To consider a report from the Chief Finance Officer (Report 08/17 Page 39).
  12. Income Generation Update
    To consider a report by the Head of Marketing and Income Generation (Report 09/17 Page 51).
  13. Future of Farming
    To consider a report from the Director of Countryside Policy and Management (Report 10/17 page 89)
  14. Housing White Paper
    To consider a report from the Director of Planning (Report 11/17 page 99)

THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION

  1. Local Plan Update
    (Report 12/17 Page 145).
  2. Planning Committee
    Minutes of the Planning Committee meetings held on the 19 January 2017 and the 9 February 2017 (pages 149 & 157)
  3. Policy & Programme Committee
    Minutes of the Policy & Programme Committee meeting held on the 26 January 2017 and the unconfirmed minutes of the meeting held on 28 February 2017. (pages 167 & 171).
  4. Governance Committee
    Unconfirmed Minutes of the Governance Committee meetings held on the 21 February 2017 (page 175)
  5. Reports from Members Appointed to External Bodies (page 181)

PART 2

The paper for the next item is enclosed for Members of the Authority only (pink paper). However, a summary of the matters dealt with under the Part II item referred to is attached for all recipients of the Agenda

  1. Part II Policy and Programme Committee minutes
    Part II Minutes of the Policy and Programme Committee held on the 26 January 2017 and the unconfirmed minutes of the meeting held on 28 February 2017 (pages 187 and 191)

Meeting Papers

Members’ Interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer at committee.officer@southdowns.gov.uk or 01730 814810

Recording of Meetings

The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website.

As part of the Authority’s drive to increase accessibility to its public meetings, this meeting will be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Governance Officer committee.officer@southdowns.gov.uk

Public Participation

Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing committee.officer@southdowns.gov.uk The public participation protocol is available on our website.

Feedback

If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

Public participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.