Authority Meeting 18 December 2018

Location: South Downs Centre Hall, Midhurst, GU29 9DH

Date and time: 18 December 2018 14:00

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

Agenda

  1. Apologies for absence
  2. Declaration of Interests
    To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
  3. Minutes of Previous Meetings held on 16 October 2018 and 7 November 2018
    To approve as a correct record the minutes of the Authority meetings held on 16 October 2018 (Page 1) and 7 November 2018 (Page 7).
    Agenda Item 3 16 October 2018
    Agenda Item 3 7 November 2018
  4. Matters Arising
    To enable any matters arising from the 16 October 2018 or 7 November 2018 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  6. Public Participation
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
  7. Need for Part II Exclusion of Press and Public
    The Authority is asked to consider whether, in respect of Agenda Item 15 the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraph 5 of Part 1 of Schedule 12A to the Local Government Act 1972, being information in respect of which a claim to legal professional privilege could be maintained in legal proceedings, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information. This conclusion was reached on the basis that whilst there is a public interest in maintaining transparency of Authority proceedings and ensuring public understanding in relation to the business of the Authority it is felt that on balance this is outweighed by the requirement of the National Park Authority to be able to take legal advice and fully consider the implications of its actions or proposed actions without confidential information being released into the public domain.
  8. Authority Chair Update
    To consider a report from the Authority Chair (Report NPA34/18 page 9).
    Agenda Item 8
    Agenda Item 8 Appendix 1
  9. Chief Executive’s Progress Report
    To consider a report from the Chief Executive Officer (Report NPA35/18 page 15).
    Agenda Item 9
  10. Reports from Members Appointed to Outside Bodies
    To receive reports from Members.
    Rural West Sussex Partnership (Report NPA36/18 page 21).
    Agenda Item 10
  11. SDNPA Response to the Glover Landscapes Review Call for Evidence
    To consider a report from the Director of Countryside Policy and Management (Report NPA37/18 page 23).
    Agenda Item 11
    Agenda Item 11 Appendix 1
  12. Changes to the Partnership Management Plan Task and Finish Group Terms of Reference
    To consider a report from the Head of Governance (Report NPA38/18 page xx).
    Agenda Item 12
    Agenda Item 12 Appendix 1

The following items are included on the agenda for information only

  1. Planning Committee
    Minutes of the Planning Committee meetings held on the 11 October 2018 (confirmed page 47) and 8 November 2018 (unconfirmed page 53).
    Agenda Item 13 11.10.18
    Agenda Item 13 08.11.18
  2. Policy & Resources Committee
    Minutes of the Policy & Resources Committee meeting held on the 27 September 2018 (confirmed page 65).
    Agenda Item 14 27.09.18

PART II

The next item is for Members of the Authority only

  1. Authority Minutes (Part II)
    To approve as a correct record the Part II minutes of the South Downs National Park Authority meeting held on 7 November 2018 (page 71).
    These minutes are not for publication as they contains exempt information within Paragraph 5 of Part 1 of Schedule 12A to the Local Government Act 1972, being information in respect of which a claim to legal professional privilege could be maintained in legal proceedings, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information.

Members’ Interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.
Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer at committee.officer@southdowns.gov.uk or 01730 814810.

Recording of Meetings

The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website.

As part of the Authority’s drive to increase accessibility to its public meetings, this meeting will be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. Webcasting is undertaken in the public interest and in the exercise of our official duty. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Governance Officer committee.officer@southdowns.gov.uk.

Public Participation

Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by completing the registration form which is available on our website. If you do not have access to the internet please contact the Committee Officer on 01730 814810. The public participation protocol is available on our website www.southdowns.gov.uk.

Feedback

If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk.

Public participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.