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Policy and Resources Committee 28 February 2019

Policy and Resources Committee 28 February 2019

Location: South Downs Centre Hall, Midhurst, GU29 9DH

Date and time: 28 February 2019 10:00am

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

Agenda

Agenda

  1. Apologies for absence
  2. Declaration of Interests
    To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
  3. Minutes of previous Policy and Resources Committee meetings
    To approve as a correct record the minutes of the Policy and Resources Committee meeting on 22 November 2018 (page 1).
    Agenda Item 3
  4. Matters arising
    To enable any matters arising from the Policy and Resources Committee minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.
  6. Public participation
    To hear questions or comments from members of the public present at the meeting.

    AUDIT

  7. Budget Monitoring Report 2018/19: Month 9
    To consider a report from the Chief Finance Officer (PR01/19 page 9).
    Agenda Item 7
  8. Treasury Management Policy Statements and Annual Investment Strategy 2019/20
    To consider a report from the Chief Finance Officer (PR02/19 page 21).
    Agenda Item 8
  9. Internal Audit 2018/19 Progress Report
    To consider a report from the Internal Auditor (PR03/19 page 33).
    Agenda Item 9
  10. External Audit Plan 2018/19
    To consider a report from Grant Thornton, External Auditor (PR04/19 page 41).
    Agenda Item 10
    Agenda Item 10 Appendix 1

    PERFORMANCE & PROCEDURES

  11. Quarter 3 Performance Report 2018/19
    To consider a report from the Performance and Projects Manager (PR05/19 page 57).
    Agenda Item 11
    Agenda Item 11 Appendix 1
  12. Corporate Risk Register
    To consider a report from the Head of Governance (PR06/19 page 73).
    Agenda Item 12
    Agenda Item 12 Appendix 2
  13. Corporate Plan – Second Bridge Year 2019/20
    To consider a report from the Performance and Projects Manager (PR07/19 page 81).
    Agenda Item 13

    STRATEGY

  14. West Dean Whole Estate Plan
    To consider a report from the Director of Countryside and Policy Management (PR08/19 page 89).
    Agenda Item 14
    Agenda Item 14 Appendix 1
  15. Enterprise and Investment Task and Finish Group Update and Amendment to Terms of Reference
    To consider a report from the Head of Governance (PR09/19 page 187).
    Agenda Item 15

    GRANTS & PROJECTS

  16. Project Management Update
    To consider a report from the Project Management Officer (PR10/19 page 193).
    Agenda Item 16
  17. Q3 Project Update
    To consider a report from the Project Management Officer (PR11/19 page 197).
    Agenda Item 17
    Agenda Item 17 Appendix 1
    Agenda Item 17 Appendix 2
  18. Project Evaluation Report – Active Access
    To consider a report from the Access and Recreation Strategy Lead (PR12/19 page 205).
    Agenda Item 18
    Agenda Item 18 Appendix 1

Members of the Policy & Resources Committee:

Sebastian Anstruther,  Ken Bodfish (Chair), Tim Burr, Jo Carr,  Chris Dowling, Janet Duncton, Mark Dunn,  Philip Ede,  Daniel Humphreys,  Helen Jackson,  Graham Morrison,  Russell Oppenheimer and Pete West

Independent Members of the Committee (non voting): Tom Fourcade and Carole Nicholson

Ex officio Members (may participate but not vote): Margaret Paren and Norman Dingemans

Members’ interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority's register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority's Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on committee.officer@southdowns.gov.uk or 01730 814810.

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

Feedback

If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "