Policy and Resources Committee 26 September 2019
Location: South Downs Centre Hall, Midhurst, GU29 9DH
Date and time: 26 September 2019 1pm
Tel: 01730 814810 Email: email@example.com
Chief Executive (National Park Officer)
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At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact firstname.lastname@example.org
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- Apologies for absence
- Declaration of Interests
To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
- Minutes of previous Policy and Resources Committee meetings
a. To approve as a correct record the minutes of the Policy and Resources Committee meeting on 18 July 2019 (page 1).
Agenda Item 3a
b. To approve as a correct record the minutes of the Policy and Resources Committee Meeting held on 31 July 2019 (page 9)
Agenda Item 3b
- Matters arising
To enable any matters arising from the Policy and Resources Committee minutes that are not covered elsewhere on this agenda to be raised.
- Urgent Matters
To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.
- Public participation
To hear questions or comments from members of the public present at the meeting.
- Budget Monitoring Report 2019/20: Month 4
To consider a report from the Chief Finance Officer (PR19/20-08 page 11).
Agenda Item 7
- Internal Audit – Progress Report
To consider a report from the Internal Auditor (PR19/20-09 page 23).
Agenda Item 8
- Youth Engagement and Volunteering Update
To consider a report from the Learning, Outreach and Volunteer Lead (PR19/20-10 page 31).
Agenda Item 9
PERFORMANCE AND PROCEDURES
- Quarter 1 Corporate Performance Report 2019/20
To consider a report from the Performance and Research Lead (PR19/20-11 page 35).
Agenda Item 10
Agenda Item 10 Appendix 1
GRANTS AND PROJECTS
- Quarter 1 Project Update
To consider a report from the Project Management Officer (PR19/20-12 page 47 )
Agenda Item 11
Agenda Item 11 Appendix 1
PERFORMANCE AND PROCEDURE
- Annual Review of Planning Performance: Financial Year 2018/19
To consider a report from the Major Planning Projects and Performance Manager (PR19/20-13 page 55).
Agenda Item 12
Agenda Item 12 – Appendix 1
GRANTS AND PROJECTS
- Project Evaluation – Heathlands Reunited Year 3
To consider a report from the Heathlands Reunited Project Manager (PR19/20-14 page 81).
Agenda Item 13
Agenda Item 13 Appendix 1
PERFORMANCE AND PROCEDURES
- Annual Health and Safety Report for the Year 2018/19
To consider a report from the Human Resources Manager and Occupational Safety and Health Advisor (PR19/20-15 page 85).
Agenda Item 14
- Corporate Risk Register and Risk Management Policy
To consider a report from the Head of Governance (PR19/20-16 page 97).
Agenda Item 15
Agenda Item 15 Appendix 2
Agenda Item 15 Appendix 3
- ICT Contracts Renewal 2020
To consider a report from the Head of Business Services (PR19/20-17 page 119).
Agenda Item 16
Members of the Policy & Resources Committee
Sebastian Anstruther, Ken Bodfish, Helen Burton, Chris Dowling, Chris Henry, Helen Jackson, Doug Jones, Michael Lunn, Russell Oppenheimer, Henry Potter Vanessa Rowlands, Andrew Shaxson, Isabel Thurston and Richard Waring
Independent Members of the Committee: Tom Fourcade and Carole Nicholson
Ex officio Members (may participate but not vote): Margaret Paren and Ian Phillips
SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.
Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority's register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority's Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).
Access to information
If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on email@example.com or 01730 814810.
Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 12 noon on the Monday before the meeting. Further information on public speaking and registering as a speaker.
Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.
If you wish to give us feedback on your experience of the meeting please e-mail firstname.lastname@example.org.