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Authority Meeting (Annual General Meeting) 6 July 2021

Authority Meeting (Annual General Meeting) 6 July 2021

Location: South Downs Centre Hall, Midhurst, GU29 9DH

Date and time: 06 July 2021 10.30

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.

AGENDA
Agenda
Report Pack

        1. Apologies for absence
        2. Election of Chair
          To elect a Chair for the following year.
        3. Election of Deputy Chair
          To elect a Deputy Chair for the following year.
        4. Declaration of Interests
          To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
        5. Minutes of the previous meetings held on 25 March 2021
          To approve as a correct record the minutes of the Authority meetings held on 25 March 2021.
          Agenda Item 5
        6. Matters arising
          To enable any matters arising from the 25 March 2021 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
        7. Urgent Matters
          To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
          The following urgent item has been added to the agenda:
          Agenda Item 21, Seven Sisters Country park – Additional Contingency Funds and Allocation of Grant Funding
        8. Public Participation
          The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
        9. Need for Part II Exclusion of Press and Public
          The Authority is asked to consider whether, in respect of Agenda Item 18, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the item there would be disclosure to them of exempt information within paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to an individual and information relating to the financial and business affairs of a particular person including the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information. This conclusion is reached on the basis that whilst there is a public interest in maintaining the transparency of Authority proceedings, the individual’s right to privacy outweighs any public interest in releasing this information at this time. Further, in relation to the business of the Authority it is felt that on balance this is outweighed by the requirement of the National Park Authority to be able to consider matters in relation to its business and fully consider the implications of its actions or proposed actions particularly in relation to decisions which may have implications for an ongoing competitive tendering process without the disclosure of information that could undermine its position or its ability to deliver value for money through its procurement processes.
        10. Chief Executive’s Progress Report
          To consider a report from the Chief Executive (Report NPA21/22-01).
          Agenda Item 10
        11. Appointment of Committees and Outside Bodies
          To consider a report from the Head of Governance & Support Services (Report NPA21/22-02).
          Agenda Item 11
        12. New Promotional Videos from Planning
          To receive a verbal update from the Director of Planning.
        13. Budget Monitoring 2020/21: Provisional Outturn Position
          To consider a report from the Chief Finance Officer (Report NPA21/22-03).
          Agenda Item 13
        14. Response to Highways England’s Section 42 Statutory Consultation on the M3 Junction 9 Improvements Scheme
          To consider a report from the Director of Planning (Report NPA21/22-04).
          Agenda Item 14
        15. Update to the Scheme of General Delegation of Authority to the Chief Executive and Directors
          To consider a report from the Head of Governance & Support Services (Report NPA21/22-05).
          Agenda Item 15

          THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION ONLY
        16. Planning Committee
          Minutes of the Planning Committee meetings held on the 11 March 2021 and 15 April 2021.
          Agenda Item 16
        17. Policy & Resources Committee
          Minutes of the Policy & Resources Committee meetings held on the 25 February 2021 and 29 April 2021.
          Agenda Item 17

          PART II
          THE NEXT ITEM IS FOR MEMBERS OF THE AUTHORITY ONLY
        18. Part II Minutes of the previous meetings held on the 25 March 2021
          To approve as a correct record the part II minutes of the Authority meeting held on 25 March 2021.These minutes are not for publication as they contains exempt information within Paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to an individual and information relating to the financial and business affairs of a particular person including the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information.

          TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

          Members’ Interests
          SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty.  Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

          Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

          Access to Information
          If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer at committee.officer@southdowns.gov.uk or 01730 814810

          Recording of Meetings
          The Openness of Local Government Bodies Regulations give a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. The Authority has a protocol on ‘Filming, Recording and Reporting of South Downs National Park Authority Meetings’ which is available on our website.

          As part of the Authority’s drive to increase accessibility to its public meetings, this meeting will be filmed for live and/ or subsequent broadcast via the internet; at the start of the meeting the Chair will confirm if all or part of the meeting is to be filmed. The images and sound recording may be used for training or any other purposes by the Authority. By entering the virtual meeting room you are consenting to being filmed, recorded or photographed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If you have any queries regarding this, please contact the Governance Officer mailto:committee.officer@southdowns.gov.uk

          Public Participation
          Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing public.speaking@southdowns.gov.uk The public participation protocol is available on our website www.southdowns.gov.uk.

          Due to Covid restrictions there will be limited spaces in the public gallery at the meeting. Anyone wishing to attend the meeting should reserve a place by emailing public.speaking@southdowns.gov.uk. Priority will be given to anyone who has registered to speak at the meeting; other places will be allocated on a first come, first served basis.

          Feedback
          If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "