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Authority Meeting 15 October 2020

Authority Meeting 15 October 2020

Location: Online via Zoom Cloud Meetings software

Date and time: 15 October 2020 14.00

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk


We broadcast all Planning Committee meetings through our webcasting portal. Meetings can be viewed live or on-demand up to six months after the meeting.


  1. Apologies for Absence
  2. Declaration of Interests 
    To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
  3. Minutes of the Previous Meeting 
    To approve as a correct record the minutes of the Authority meeting held on 7 July 2020.
    Agenda Item 3
  4. Matters Arising 
    To enable any matters arising from the Authority meeting minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters 
    To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  6. Public Participation 
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
  7. Need for Part II Exclusion of Press and Public 
    The Authority is asked to consider whether, in respect of Agenda Item 17, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of a particular person including the Authority and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information. This conclusion was reached on the basis that whilst there is a public interest in maintaining transparency of Authority proceedings in relation to the business of the Authority it is felt that on balance this is outweighed by the requirement of the National Park Authority to be able to undertake considerations in relation to its business and fully consider the implications of its actions or proposed actions without the disclosure of information that could undermine its position.
  8. Authority Chair Update 
    To consider a report from the Authority Chair (Report NPA 20/21-08).
    Agenda Item 8
  9. Chief Executive’s Progress Report 
    To consider a report from the Chief Executive (Report NPA20/21-09).
    Agenda Item 9
  10. Update on the Wild Chalk and Secrets of the Health Events
    To consider a report from the Communications and Engagement Manager (Report NPA20/21-10).
    Agenda Item 10
  11. SDNPA Response to the White Paper: Planning for the Future
    To consider a report from the Planning Policy Manager (Report NPA20/21-11).
    Agenda Item 11
    Agenda Item 11 Appendix 1 UPDATED 13.10.20
  12. Member Representation and Engagement 
    To consider a report from the Head of Governance (Report NPA20/21-12).
    Agenda Item 12
  13. Revised Member Code of Conduct and Related Matters 
    To consider a report from the Monitoring Officer and the Head of Governance (Report NPA20/21-13).
    Agenda Item 13
  14. Review of Financial Governance Documents 
    To consider a report from the Head of Governance and the Head of Business Services (Report NPA20/21-14).
    Agenda Item 14
  15. Planning Committee 
    Minutes of the Planning Committee meetings held on the 11 June, 9 July, 13 August and 10 September 2020.
    Agenda Item 15
  16. Policy and Resources Committee 
    Minutes of the Policy and Resources Committee meeting held on 16 July 2020.
    Agenda Item 16
  17. Part II Minutes of the Previous Meeting
    To approve as a correct record the part II minutes of the Authority meeting held on 7 July 2020.


Members’ interests

SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Committee Officer on committee.officer@southdowns.gov.uk or 01730 814810.

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 24 hours before the commencement of the meeting.
Phone Number:
Brief Summary of the matter to be raised:
Who are you representing:

Confirmation that you have registered to speak will be sent after the deadline. Further information on public speaking and registering as a speaker.


If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "