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South Downs Centre - Temporary Closure

The South Downs Centre in Midhurst is temporarily closed to visitors but our team are still on hand to answer your calls and emails.

Policy & Programme Committee Meeting 15 December 2016

Policy & Programme Committee Meeting 15 December 2016

Location: Memorial Hall, South Downs Centre, Midhurst

Date and time: 15 December 2016 2:00 PM

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk


1. Apologies for absence

2. Declaration of Interests
To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.

3. Election of Deputy Chair
To elect a Deputy Chair of the Policy & Programme Committee until the first meeting of the Committee following the Authority AGM in 2017.

4. Minutes of previous meeting held on 1 November 2016
To approve as a correct record the minutes of the Policy & Programme Committee meeting held on 1 November 2016 (Page 1).

5. Matters arising
To enable any matters arising from the 1 November 2016 Policy & Programme Committee minutes that are not covered elsewhere on this agenda to be raised.

6. Updates on previous Committee decisions
To receive any updates on previous Committee decisions.

7. Urgent Matters
To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.

8. Public Participation
To hear questions or comments from members of the public present at the meeting.


9. Insurance Contract
To consider a report from the Head of Business Services (PP22/16 page 7)

10. Digest of Contract Standing Order Waivers 2015-16
To consider a report from the Head of Business Services (P23/16 page 11).

11. Affordable Housing Project Update
To consider a report from the Affordable Housing Task & Finish Group (PP24/16 page 15).

12. Access Restriction at Cheriton
To receive a verbal report from the Director of Countryside Policy & Management


13. Notification of Project Approval
To consider a report from the Performance and Project Manager (PP25/16 page 39).

14. To Note the Date and Venue of the next meeting

To all Members of the Policy & Programme Committee:
Ken Bodfish (Chair), Jo Carr, Janet Duncton, Mark Dunn, Philip Ede, Daniel Humphreys, Helen Jackson, Sue Saville, Pete West.

Ex officio Members (may participate but not vote):
Margaret Paren & Norman Dingemans


Members’ Interests
SDNPA Members have a primary responsibility for ensuring that the Authority furthers the National Park Purposes and Duty. Members regard themselves first and foremost as Members of the Authority, and will act in the best interests of the National Park as a whole, rather than as representatives of their appointing body or any interest groups.
Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information
If you would like a copy of this agenda in large print or an alternative format/language please contact Member Services on committee.officer@southdowns.gov.uk or 01730 814810

Public Participation
Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing committee.officer@southdowns.gov.uk The public participation protocol is available on our website www.southdowns.gov.uk
If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "