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South Downs Centre - Temporary Closure

The South Downs Centre in Midhurst is temporarily closed to visitors but our team are still on hand to answer your calls and emails.

Governance Committee Meeting 29 September 2016

Governance Committee Meeting 29 September 2016

Location: Memorial Hall, South Downs Centre, Midhurst

Date and time: 29 September 2016 10:30 AM

Contact Details:

Committee Officer

Tel: 01730 819216 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk


  1. Apologies for absence
  2. Declaration of Interest
    To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
  3. Minutes of previous meeting held on 5 July 2016
    To approve as a correct record the minutes of the Governance Committee meeting held on 5 July 2016 (Page 1).
  4. Matters arising
    To enable any matters arising from the 5 July 2016 Governance Committee minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances.
  6. Public participation
    To hear questions or comments from members of the public present at the meeting.


  1. Budget Monitoring Report for Quarter 1, 2016/17
    To consider a report from the Chief Finance Officer (GOV18/16 Page 9).
  2. Letter of Representation and Audited Statement of Accounts 2015/16
    To consider a report from the Chief Finance Officer (GOV19/16 Page 23).
  3. Internal Audit Progress & Implementation Report
    To consider a report from the Internal Auditor (GOV20/16 Page 35).
  4. Corporate Risk Register
    To consider a report from the Head of Governance (GOV21/16 Page 41)
  5. Audit Results Report 2015/16
    To consider a report from the External Auditor (GOV22/16 Page 49)
  6. Quarter 1 Performance Report 2016/17
    To consider a report from the Performance and Project Manager (GOV23/16 Page 73).
  7. Annual Health and Safety Report for the Year 2015/16
    To consider a report from the Human Resources Manager and the Health and Safety Advisor (GOV24/16 Page 91)
  8. To Note the Date and Venue of the next meeting

Meeting Papers

To all Members of the Governance Committee:

Sebastian Anstruther (Deputy Chair), Vaughan Clarke, Norman Dingemans (Chair), Gill Mattock, Karen Roberts & Jim Sheppard.
Independent Committee Members:
Lewis Doyle & Carole Nicholson
Ex Officio Members (may participate but not vote)
Alun Alesbury, Neville Harrison & Margaret Paren.

Members’ Interests

Please note that SDNPA Members do not represent their appointing bodies on the Authority, but will, as a Member, be responsible for ensuring that the Authority achieves the National Park Purposes and Duty, in a way that best suits the special characteristics of the National Park as a whole.

Members are required to declare any disclosable pecuniary interest that is not already entered in the Authority’s register of interests, and any personal interest and/or public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

Access to Information

If you would like a copy of this agenda in large print or an alternative format/language please contact the Governance Team on committee.officer@southdowns.gov.uk or 01730 814810

Public Participation

Anyone wishing to speak at the meeting should register their request no later than 24 hours before the meeting by e-mailing committee.officer@southdowns.gov.uk The public participation protocol is available on our website www.southdowns.gov.uk


If you wish to give us feedback on your experience of the meeting please e-mail committee.officer@southdowns.gov.uk

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "