Authority Meeting 9 Dec 2010

Location: East Hampshire District Council, Penns Place, Petersfield, GU31 4EX

Date and time: 09 December 2010 2:00 PM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 811773 Email: committee.officer@southdowns.gov.uk

Richard Shaw

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

1. Apologies

2. Declarations of Interests

Members and officers are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declaration at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is considered.

3. Minutes – to approve as a correct record the minutes of the Authority meeting held on 17th November 2010 (Page 1)

4. Urgent Matters

To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if members have any urgent matters they are asked to consult the Chair before the meeting commences).

5. Public Participation

The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Fiona MacLeod (contact details at the end of this agenda) not less than 24 hours before the commencement of the meeting (i.e. by 2.00 pm on the day preceding the meeting), and indicate in what capacity he or she would like to speak together with a contact telephone number.
6. Appointment of New Authority Member

To consider a report from the Interim Director of Corporate Strategy (Report 33/10 Page 6)

7. Appointment of Authority Representatives to External Organisations (Outside Bodies)

To consider a report from the Interim Head of Strategy and Partnerships (Report 34/10 Page 8)

8. Capital Programme 2010/11 – Procurement of Vehicles

To consider a report from the Interim Head of ICT, Premises and Procurement (Report 35/10 page 11)

9. Planning Policy for the National Park

To consider a report from the Interim Head of Planning (Report 36/10 Page 16)

10. Standards Committee

To note the unconfirmed minutes from the Standards Committee meeting held on 15th November (Page 26)

11. Resources and Performance Committee

To note the unconfirmed minutes from the Resources and Planning Committee meeting held on 22 November (Page 29)

12. Exclusion of Public and Press

The Authority is asked to consider whether, in respect of each of the following item, the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule12A to the Local Government Act 1972 as indicated against the item having regard to the reasons set out in the report

PART II

The papers for the next item are enclosed for members of the Authority only (yellow paper). However, a summary of the matters dealt with under the Part II item referred to is attached for all recipients of the Agenda

13. Estates Strategy Including Long Term Headquarters

To consider a report from the Interim Head of Premises (Report 37/10) The report is not for publication as it contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority

Meeting Papers