Authority Meeting 6 Jul 2010

Location: Capron House, Midhurst

Date and time: 06 July 2010 12:00 PM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 811773 Email: committee.officer@southdowns.gov.uk

Richard Shaw

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

1. Apologies

2. Declarations of Interests

Members and officers are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declaration at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is considered.

3. Minutes – to approve as a correct record the minutes of the Authority meeting held on 15 June 2010 (page 4`)

4. Urgent Matters

To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if members have any urgent matters they are asked to consult the Chair before the meeting commences).

5. Public Participation

The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Fiona MacLeod (contact details at the end of this agenda) not less than 24 hours before the commencement of the meeting (i.e. by 2.00 pm on the day preceding the meeting), and indicate in what capacity he or she would like to speak together with a contact telephone number.

6 Adoption of Contract Standing Orders

To consider a report from the Interim Chief Finance Officer (Report 18/10 page 13)

7. Planning Committee

To note the unconfirmed minutes from the Planning Committee meeting held on 15 June 2010 (page 36)

8. Permanent Premises Report

To consider a report from the Interim Head of Corporate Services (Report 19/10 page 40)

9. Approach to Corporate Services

To consider a report from the Interim Head of Corporate Services (Report 20/10 page 49

10. Exclusion of Public and Press

The Authority is asked to consider whether, in respect of the following approach to premises and approach to Corporate Services items, the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule12A to the Local Government Act 1972 as indicated against the item

PART II

The papers with for the next two items are enclosed for members of the Authority only (yellow paper). However, a summary of the matters dealt with under the Part II items referred to are attached for all recipients of the Agenda

11. Permanent Premises Report

To consider Part II Appendix 3 from Report SDNPA 19/10 (Potential HQ premises options, page71 This appendix is not for publication as it contains exempt information within Paragraph 3 of part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority.

12. Approach to Corporate Services

To consider Part II Appendix 5 (Summary of financial costs associated with different delivery options for corporate services, page 87) from Report SDNPA 20 /10. This appendix is not for publication as it contains exempt information within Paragraph 3 of part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority.

Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.