Authority Meeting 28 Sep 2010

Location: Capron House, Midhurst

Date and time: 28 September 2010 12:00 PM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 811773 Email: committee.officer@southdowns.gov.uk

Richard Shaw

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

1. Apologies

2. Declarations of Interests

Members and officers are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declaration at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is considered.

3. Minutes – to approve as a correct record the minutes of the Authority meeting held on 6th July 2010 (page 5)

4. Urgent Matters

To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if members have any urgent matters they are asked to consult the Chair before the meeting commences).

5. Public Participation

The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Fiona MacLeod (contact details at the end of this agenda) not less than 24 hours before the commencement of the meeting (i.e. by 1.00 pm on the day preceding the meeting), and indicate in what capacity he or she would like to speak together with a contact telephone number.

6. Report by the Interim Chief Executive Officer

To note a report on progress since 20th April 2010 (Report 21/10 page 10)

7. South Downs National Park Authority Revised Revenue Budget 2010/11

To consider a report from the Interim Chief Financial Officer (Report 22/10 page 16)

8. Public Speaking Protocol for Planning Committee Meetings

To consider a report from the Interim Head of Planning (Report 23/10 page 22)

9. Planning Committee

To note the minutes from the Planning Committee meetings held on 12th July and 9th August (page 30). The unconfirmed minutes from the meeting held on 13th September 2010 will follow under separate cover

10. Resources and Performance Committee

To note the minutes from the Resources and Performance Committee meeting held on 28 July and unconfirmed minutes from the meeting held on 8th September 2010 (page 40)

11. Appointment of Independent Members to the Standards and Audit Committees

To note a report from the Interim Monitoring Officer (Report 24/10 page 44). A supplementary confidential Appendix to the Report covering the Audit Committee appointments will follow under separate cover for members of the Authority only

12. Estates Strategy Including Long Term Headquarters

To consider a report from the Interim Head of Premises (Report 25/10 page 46)

13. Exclusion of Public and Press

The Authority is asked to consider whether, in respect of each of the following three items, the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule12A to the Local Government Act 1972 as indicated against the item having regard to the reasons set out in the report

PART II

The papers for the next three items are enclosed for members of the Authority only (yellow paper). However, a summary of the matters dealt with under the Part II items referred to is attached for all recipients of the Agenda

14. Part II Minutes – to approve as a correct record the Part II minutes of the Authority meeting held on 6th July 2010 (page 58). These minutes are not for publication as they contain exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 being information relating to the financial and business affairs of the Authority.

15. Appointment of Independent Members of the Standards and Audit Committee

To note the details of candidates recommended for appointment (page 60). Audit Committee candidate details to follow under separate cover. This information is not for publication as it contains exempt information within Paragraph 1 of Part I of Schedule 12A to the Local Government Act 1972 being information relating to any individual

16. Estate Strategy Including Long Term Headquarters

To consider a report from the Interim Head of Premises (Report 26/10 page 61) The report is not for publication as it contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority.

Meeting Papers