Authority Meeting 16 Apr 2013

Location: Cowdray Hall, Easebourne, Midhurst, GU29 0AL

Date and time: 16 April 2013 2:00 PM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 811773 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Please note that there will be a presentation on the Rural Economy before the meeting for Members of the Authority and members of the public. The presentation will run from 1pm to 1.45pm

Agenda

PART 1

1. Apologies

2. Declarations of Interests

To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent.

3. Minutes – to approve as a correct record the Part I minutes of the Authority meeting held on 19 March 2013 (page 1)

4.  Urgent Matters

To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).

5.  Public Participation

The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Fiona MacLeod (contact details at the end of this agenda) not less than 24 hours before the commencement of the meeting (i.e. by 2.00 pm on the day preceding the meeting), and indicate in what capacity he or she would like to speak together with a contact telephone number.

6. Need for Part II Exclusion of Press and Public

The Authority is asked to consider whether, in respect of Agenda Item 15, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraph 3 of Part I of Schedule12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the Report.

7. Chief Executive’s Progress Report

To consider a report from the Chief Executive Officer (Report 14/13 page 6)

8. Communications & Engagement External Partners’ Working Group

To consider a report from the Director of Strategy and Partnerships (Report 15/13, page 8)

9.  Proposed Submission Mid Sussex District Plan

To consider a report from the Director of Planning (Report 16/13 page 13)

10. Update on the East Hampshire Joint Core Strategy

To consider a report from the Director of Planning (Report 17/13 page 17)

11. Internal Audit Report on the Set Up of the South Downs National Park Authority

To consider a report from the Chief Executive Officer (Report 18/13, page 39)

12. Planning Committee

To note the unconfirmed minutes of the Planning Committee meeting held on 14 March 2013 and receive a verbal update on the Planning Committee meeting held on 11 April 2013 (page 42)

13. Standards and Audit Committee

To note the unconfirmed minutes of the Standards and Audit Committee meeting held on 5 March 2013 (page 49)

14. Resources and Performance Committee

To receive a verbal update on the Resources and Performance Committee meeting held on 9 April 2013

PART II

The paper for the next item is enclosed for Members of the Authority only (yellow paper). However, a summary of the matters dealt with under the Part II item referred to is attached for all recipients of the Agenda

15. Update on the South Downs Centre

To consider a report from the Director of Corporate Services (Report 19/13). The report is not for publication as it contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report

TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

 

For further information on any of the reports for this meeting, details of decisions taken, or future meetings, please contact Fiona MacLeod, Member Services Manager

Tel: 01730 811772 or email Fiona.macleod@southdowns.gov.uk

Meeting Papers