Authority Meeting 15 Feb 2011

Location: Plumpton Village Hall, Plumpton Green, East Sussex, BN7 3BQ

Date and time: 15 February 2011 2:00 PM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 811773 Email: committee.officer@southdowns.gov.uk

Richard Shaw

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Agenda

1. Apologies

2. Declarations of Interests

Members and officers are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declaration at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is considered.

3. Minutes – to approve as a correct record the minutes of the Authority meeting held on 9 December 2010 (page 1)

4. Urgent Matters

To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if members have any urgent matters they are asked to consult the Chair before the meeting commences).

5. Public Participation

The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Fiona MacLeod (contact details at the end of this agenda) not less than 24 hours before the commencement of the meeting (i.e. by 2.00 pm on the day preceding the meeting), and indicate in what capacity he or she would like to speak together with a contact telephone number.

6. Memoranda of Understanding (MOUs)

To consider a report from the Chief Executive Officer (Report 01/11) followed by signing the MOUs with the South Downs Network and South Downs Land Management Group

7. Governance and Engagement Review – Consultation Outcomes

To consider a report from the Chief Executive Officer (Report 02/11)

8. Indemnity for Members and Officers

To consider a report from the Monitoring Officer (Report 03/11)

9. South Downs Brand

To consider a report from the Chief Executive Officer(Report 04/11)

10. Changes in Appointment of Committees

To consider a report from the Monitoring Officer (Report 05/11)

11. Planning Committee

The note the minutes of the Planning Committee meetings held on 13 December 2010 and unconfirmed minutes from the Planning Committee held on 17 January 2011. A verbal update may be provided following the Planning Committee meeting on 14 February

12. Audit Committee

To note the unconfirmed minutes of the Audit Committee held on 18 January 2011

13. Standards Committee

To receive a verbal report on the Standards Committee held on 11 February 2011

14. Exclusion of Public and Press

The Authority is asked to consider whether, in respect of each of the following items, the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule12A to the Local Government Act 1972 as indicated against the items having regard to the reasons set out in the report

PART II

The papers for the next three items are enclosed for members of the Authority only (yellow paper). However, a summary of the matters dealt with under the Part II items referred to is attached for all recipients of the Agenda

15. Part II Minutes

To approve as a correct record the Part II minutes of the Authority meeting held on 9 December 2010. These minutes are not for publication as they contain exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 being information relating to the financial and business affairs of the Authority.

16. Planning System Programme

To consider a report from the Head of Planning (Report 06/11). The report is not for publication as it contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority

17. Update on permanent headquarters for the South Downs National Park Authority

To consider a report from the Director of Corporate Services (Report 07/11). The report is not for publication as it contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority

Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.