Authority Meeting 24 March 2016

Location: Memorial Hall, South Downs Centre, Midhurst

Date and time: 24 March 2016 2:00 PM

Contact Details:

Committee Officer

Tel: 01730 819215 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Please note that SDNPA Members do not represent their appointing bodies on the Authority, but will, as a Member, be responsible for ensuring that the Authority achieves the National Park Purposes and Duty, in a way that best suits the special characteristics of the National Park as a whole.

Webcasting

We now broadcast all full Authority and Planning Committee meetings through our webcasting portal. You can watch the meetings live or on-demand for up to a year after the meeting.

Agenda

PART I

  1.  Apologies
  2. Declarations of Interests
    To enable Members to disclose to the meeting any disclosable interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).
  3. Minutes of Previous Meeting held on 2 February 2016
    To approve as a correct record the part I minutes of the Authority meeting held on 2 February 2016 (page 1)
  4. Matters Arising
    To enable any matters arising from 2 February 2016 minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  6. Public Participation
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Member Services (contact details at the top of this agenda) not less than 24 hours before the commencement of the meeting, and indicate in what capacity he or she would like to speak together with a contact telephone number.
  7. Need for Part II Exclusion of Press and Public
    The Authority is asked to consider whether, in respect of Agenda Item 19 & 20 the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.
  8.  Authority Chair Update
    To receive a verbal report from the Authority Chair
  9. Chief Executive’s Progress Report
    To consider a report from the Chief Executive (Report 6/16 page 9)
  10. Budget 2016/17 and Medium Term Financial Strategy
    To consider a report from the Chief Finance Officer (Report 7/16 page 15)
  11. Treasury Management Policy Statement and Annual Investment Strategy 2016/17
    To consider a report from the Chief Finance Officer (Report 8/16 page 33)
  12. Approval of the draft West Sussex Joint Minerals Local Plan
    To consider a report from the Minerals & Waste Manager (Report 9/16 page 45)
  13. SDNPA Response to Highways England consultation re A27 proposals for Chichester
    To consider a report from the Director of Strategy & Partnerships (Report 10/16 page 53)
  14. Review of Member Code of Conduct and Related Standards Matters
    To consider a report from the Governance & Support Services Manager (Report 11/16 page 71)THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION
  15. Update on progress to investigate the options available to the SDNPA in setting up a charitable entity
    Report from the Director of Corporate Services (Report 12/16 page 83)
  16. Planning Committee
    Minutes of the Planning Committee meetings held on the 21 January 2016 and the 11 February 2016 (pages 87 & 95)
  17. Governance Committee
    Unconfirmed minutes of the Governance Committee meeting held on the 25 February 2016 (page 103).
  18. Reports from Members Appointed to External Bodies (page 109).

    PART II

    The paper for the next item is enclosed for Members of the Authority only (yellow paper). However, a summary of the matters dealt with under the Part II item referred to is attached for all recipients of the Agenda.

  19. Authority Minutes (Part II)
    To approve as a correct record the Part II minutes of the South Downs National Park Authority meeting held on 2 February (page 113). These minutes are not for publication as they contains exempt information within Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information.
  20. Devolution Update
    To consider a verbal report from the Authority Chair
    This is considered confidential and contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of other Authorities and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons that will be discussed at the meeting.

TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

Meeting Papers

Agenda

Agenda Item 3

Agenda Item 9

Agenda Item 10

Agenda Item 11

Agenda Item 12

Agenda Item 13

Agenda Item 14

Agenda Item 15

Agenda Item 16

Agenda Item 17

Agenda Item 18

Confirmed Minutes