Authority Meeting 23 June 2016

Location: Memorial Hall, South Downs Centre, Midhurst

Date and time: 23 June 2016 2:00 PM

Contact Details:

Committee Officer

Tel: 01730 819215 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. By entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Webcasting

We now broadcast all full Authority and Planning Committee meetings through our webcasting portal. You can watch the meetings live or on-demand for up to a year after the meeting.

Part I

Agenda

  1. Apologies for absence
  2. Election of Chair
    To elect a Chair for the following year.
  3. Election of Deputy Chair
    To elect a Deputy Chair for the following year.
  4. Declaration of Interests
    To enable Members to declare to the meeting any disclosable interest they may have in any matter on the agenda for the meeting.
  5. Minutes of previous meeting held on 24 March 2016
    To approve as a correct record the minutes of the Authority meeting held on 24 March 2016 (page 1).
  6. Matters arising
    To enable any matters arising from the 24 March 2016 Authority Meeting minutes that are not covered elsewhere on this agenda to be raised.
  7. Urgent Matters
    To consider any matter on the agenda which the Chair agrees should be considered as a matter of urgency to due special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  8.  Public Participation
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders.
  9. Need for Part II Exclusion of Press and Public
    The Authority is asked to consider whether, in respect of Agenda Item 19, 20 & 21 the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraphs 3 & 5 of Part 1 of Schedule 12A to the Local Government Act 1972, being (3) information relating to the financial and business affairs of the Authority, and (5) Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.
  10. Authority Chair Update
    To receive a verbal report from the Authority Chair
  11. Chief Executive’s Progress Report
    To consider a report from the Chief Executive (Report 13/16 page 7)
  12. Adoption of the Lewes District Local Plan: Part 1, Joint Core Strategy
    To consider a report by the Director of Planning (Report 14/16 page 13).
  13. Policy Framework and Standing Order Updates
    To consider a report by the Head of Governance (Report 15/16 page 19).
  14. Appointments of Committees and Outside Bodies
    To consider a report by the Head of Governance (Report 16/16 page 23)
  15. Policy & Programme Committee
    To agree recommendations from the unconfirmed minutes of the Policy & Programme Committee meeting held on the 26 May 2016 (page 31)THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION
  16. Planning Committee
    Minutes of the Planning Committee meetings held on the 10 March, 14 April and the 12 May 2016 (pages 37, 43 & 51)
  17. Policy & Programme Committee
    Minutes of the Policy & Programme Committee meeting held on the 1 March 2016 (page 61).
  18. Reports from Members Appointed to External Bodies (page 67)

    PART II

    The paper for the next item is enclosed for Members of the Authority only (pink paper). However, a summary of the matters dealt with under the Part II item referred to is attached for all recipients of the Agenda

  19. Authority Minutes (Part II)
    To approve as a correct record the Part II minutes of the South Downs National Park Authority meeting held on 24 March 2016 (page 71). These minutes are not for publication as they contains exempt information within Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information.
  20. Matters arising
    To enable any matters arising from the 24 March 2016 Authority Meeting PART II minutes that are not covered elsewhere on this agenda to be raised.
  21. An update on the legal opinion regarding the creation of charitable and trading entities to support delivery of National Park purposes and duty and the SDNP Partnership Management Plan
    Report from the Director of Corporate Services (Report 17/16 page 75)

TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

Meeting Papers

Pre NPA presentation Secret of the High Woods 23 June 2016
Agenda
Agenda Item 5
Agenda Item 11
Agenda Item 12
Agenda Item 13
Agenda Item 14
Agenda Item 14 Appendix 2 (Tabled at the meeting)
Agenda Item 15
Agenda Item 16
Agenda Item 17
Agenda Item 18
Confirmed Minutes