Authority Meeting 2 February 2016

Location: Memorial Hall, South Downs Centre, Midhurst

Date and time: 02 February 2016 2:00 PM

Contact Details:

Committee Officer

Tel: 01730 819215 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Prior to the start of the meeting there will be a presentation on the Educational Development Work of the Authority. The presentation will run from 1pm to 1.45pm.

Pre NPA Presentation on the Educational Development Work of the Authority

Agenda

PART I

  1. Apologies
  2. Declarations of Interests
    To enable Members to disclose to the meeting any disclosable interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).
  3. Minutes of Previous Meeting held on 1 December 2015
    To approve as a correct record the minutes of the Authority meeting held on 1 December 2015 (page 1)
  4. Matters Arising
    To enable any matters arising from 1 December 2015 minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  6. Public Participation
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Member Services (contact details at the top of this agenda) not less than 24 hours before the commencement of the meeting, and indicate in what capacity he or she would like to speak together with a contact telephone number.
  7. Need for Part II Exclusion of Press and Public
    The Authority is asked to consider whether, in respect of Agenda Items 20 and 21, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the items there would be disclosure to them of exempt information within Paragraphs 1, 3 & 5 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to an individual the financial and business affairs of the Authority individuals, companies and other organisations, and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.
  8. Authority Chair Update
    To receive a verbal report from the Authority Chair
  9. Chief Executive’s Progress Report
    To consider a report from the Chief Executive (Report 1/16 page 3)
  10. Defra Settlement Update
    To receive a verbal report from the Authority Chair
  11. CIL Statement of Modifications & Submission for Examination
    To consider a report from the Director of Planning (Report 2/16 page 9)
  12. Recommendations for approaches for SDNPA to Generate Income
    To consider a report from the Director of Corporate Services (Report 3/16 page 13)
  13. Whole Estate Plans
    To consider a report from the Governance and Support Services Manager (Report 4/16 page 21).
  14. Local Plan & Neighbourhood Development Plan: Progress Report
    To consider a report from the Director of Planning (Report 5/16 page 25)
  15. Hampshire Devolution Agenda
    To receive a verbal report from the Interim Assistant Director for Devolution, Hampshire County Council

THE FOLLOWING ITEMS ARE INCLUDED ON THE AGENDA FOR INFORMATION

  1. Planning Committee
    To note the minutes of the Planning Committee meetings held on the 12 November 2015 and the 10 December 2015 (pages 41 & 51)
  2. Policy & Programme Committee
    To note the minutes of the P&P Committee meeting held on the 13 October 2015 and the unconfirmed minutes of the 17 December 2015 meeting (pages 61 & 67)
  3. Governance Committee
    To note the unconfirmed minutes of the Governance Committee meeting held on the 26 November 2015 (page 71)
  4. Reports from Members Appointed to External Bodies
    To receive reports from Members (page 75).

PART II

The paper for the next item is enclosed for Members of the Authority only (yellow paper). However, a summary of the matters dealt with under the Part II item referred to is attached for all recipients of the Agenda

  1. Authority Minutes (Part II)
    To approve as a correct record the Part II minutes of the South Downs National Park Authority meeting held on 1 December 2015 (page 77). These minutes are not for publication as they contains exempt information within Paragraphs 1, 3 & 5 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to an individual the financial and business affairs of the Authority individuals, companies and other organisations, and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information
  2. Devolution Update
    To consider a verbal report from the Authority Chair

This is considered confidential and contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of other Authorities and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons that will be discussed at the meeting.

TO ALL MEMBERS OF THE SOUTH DOWNS NATIONAL PARK AUTHORITY

Please note that SDNPA Members do not represent their appointing bodies on the Authority, but will, as a Member, be responsible for ensuring that the Authority achieves the National Park Purposes and Duty, in a way that best suits the special characteristics of the National Park as a whole.

Meeting papers

Public participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.