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South Downs Centre - Temporary Closure

The South Downs Centre in Midhurst is temporarily closed to visitors but our team are still on hand to answer your calls and emails.

Audit Committee Meeting 5 Apr 2011

Audit Committee Meeting 5 Apr 2011

Location: Capron House, Midhurst

Date and time: 05 April 2011 10:00 AM

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk


1. Apologies

2. Interim re-election of the Committee Chair and Deputy Chair’
To consider the re-election of the Chair and Deputy Chair of the Audit Committee for the interim period until the first meeting of the Committee after the Annual Meeting of the Authority, at which point a full re-election process will be conducted in accordance with Standing Orders

3. Declarations of Interest
Members and officers are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declaration at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is considered.

4. Minutes
To approve as a correct record the minutes of the Audit Committee meeting held on 18 January 2011

5. Urgent Matters
To consider any matter not on the agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances

6. Public Participation
To hear questions or comments from members of the public present at the meeting.

7. Budget Monitoring Quarter 3, 2010/11
To note a report from the Chief Finance  Office

8. Internal Audit Update
To note a report from the Chief Finance Officer

9. Risk Management Strategy 2011-13
To consider a report from the Director of Corporate Services and Chief Finance Officer

10. Corporate Risk Register
To consider a report from the Director of Corporate Services

11. Annual Governance Statement
To consider a report from the  Monitoring Officer

12. Accounts and Audit Regulations and Review of the Effectiveness of Internal Audit
To consider a report from the Chief Finance Officer

13. Anti Fraud and Corruption Policy
To consider a report from the Director of Corporate Services

14. Whistleblowing Policy
To consider a report from the Director of Corporate Services

15. Briefing on the Preparation of the Financial Statements
To receive a presentation from the Chief Finance Officer

16. Opinion Audit Plan and Audit Fee 2011/12
To consider a report from the Chief Finance Officer and External Auditor

17. Audit Committee – Terms of Reference and Membership
To consider a report from the Director of Corporate Services

18. Items for Next Committee Meeting
To consider items for the next meeting of the Audit Committee

To all Members of the Audit Committee:
Norman Dingemans, Mark Kemp-Gee, Susan Tarrant, Susan Warren, Kenneth Hunt (Independent Member of the Committee), Lewis Doyle (Independent Member of the Committee), Margaret Paren (ex officio Member), Charles Peck (ex officio Member)


Meeting Papers


Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "