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South Downs Centre - Temporary Closure

The South Downs Centre in Midhurst is temporarily closed to visitors but our team are still on hand to answer your calls and emails.

Audit Committee Meeting 27 Sep 2011

Audit Committee Meeting 27 Sep 2011

Location: Capron House, Midhurst

Date and time: 27 September 2011 10:00 AM

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk



1. Apologies

2. Election of Committee Chair for the Following Year

3. Election of Committee Deputy Chair for the Following Year

4. Declarations of Interest

Members and officers are invited to make any declarations of personal or prejudicial interests
that they may have in relation to items on the agenda and are reminded to make any
declaration at any stage during the meeting if it then becomes apparent that this may be
required when a particular item or issue is considered.

5. Minutes

To approve as a correct record the minutes of the Audit Committee meeting held on 20 June
2011 (page 1)

6. Urgent Matters

To consider any matter not on the agenda which the Chair of the meeting agrees should be
considered as a matter of urgency due to special circumstances

7. Public Participation

To hear questions or comments from members of the public present at the meeting

8. Annual Governance Report

To consider a report from the External Auditor (Report AC 24/11, page 6)

9. Audit of Accounts ended 31 March 2011: Letter of Representation and Statement
of Accounts 2010/11 Update

To consider a report from the Chief Finance Officer (Report AC 25/11, page 8)

10. Internal Audit Progress and Implementation Review

To consider a report from the Internal Auditor (Report AC 26/11, page 23)

11. Planning Risk Issues

To consider a report from the Head of Planning (Report AC 27/11, page 28)

12. Corporate Risk Register

To consider a report from the Director of Corporate Services (Report AC 28/11, page 33)

13. Budget Monitoring

To consider a report from the Chief Finance Officer (Report AC 29/11, page 40)

14. Items for Next Committee Meeting

To consider items for the next meeting of the Audit Committee

15. Exclusion of Public and Press

The Committee is asked to consider whether, in respect of the following items, the public,
including the press, should be excluded from the meeting on the grounds of exemption under
Part I of Schedule12A to the Local Government Act 1972 as indicated against the item having
regard to the reasons set out in the report


The papers for the next items are enclosed for members of the Audit Committee only
(yellow paper). However, a summary of the matters dealt with under the Part II item referred to
is attached for all recipients of the Agenda

16. Part II Minutes

To approve as a correct record the Part II minutes of the Audit Committee held on 20 June
2011 (page 42)

17. Internal Audit Review Payments Process

To consider a report from the Director of Corporate Services (Report AC 30/11 page 43).
This report is not for publication as it contains exempt information within Paragraph 3 of part
1 of Schedule 12A to the Local Government Act 1972 being information relating to the
financial and business affairs of any particular person (including the authority holding the

Meeting Papers


Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "