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Audit Committee Meeting 18 Jan 2012

Audit Committee Meeting 18 Jan 2012

Location: Capron House, Midhurst

Date and time: 18 January 2012 10:00 AM

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

1.            Apologies

2.            Election of Committee Deputy Chair

3.           Declarations of Interest         

Members and officers are invited to make any declarations of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declaration at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is considered.

4.           Minutes

To approve as a correct record the minutes of the Audit Committee meeting held on 27 September 2011 (page 1)

5.           Urgent Matters

To consider any matter not on the agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances

6.           Public Participation

To hear questions or comments from members of the public present at the meeting

7.           Strategic Risk Register

To consider a report from the Director of Corporate Services (Report AC 01/12, page 6) 

8.           Review of Risk Management Strategy

To consider a report from the Director of Corporate Services (Report AC 02/12, page 13)

9.           Internal Audit Progress and Implementation Report

To consider a report from the Internal Auditor and Monitoring Officer (Report AC 03/12, page 15)

10.       Report on Major Procurement Tenders and Internal Audit Recommendations

To consider a report from the Director of Corporate Services (Report AC 04/12, page 20)

11.       2010/11 Annual Audit Letter

To note the report and Letter (Report AC 05/12 page 24)

12.       Review of the Effectiveness of the Audit Committee

To consider a report from the Chief Finance Officer (Report AC 06/12 page 25)

13.       Draft Code of Corporate Governance

To consider a report from the Monitoring Officer (Report AC 07/12 page 33)

14.       Items for Next Committee Meeting

To consider items for the next meeting of the Audit Committee

15.       Exclusion of Public and Press

The Committee is asked to consider whether, in respect of the following item, the public, including the press, should be excluded from the meeting on the grounds of exemption under Part I of Schedule12A to the Local Government Act 1972 as indicated against the item having regard to the reasons set out in the report

PART II

The papers for the next item are enclosed for members of the Audit Committee only (yellow paper). However, a summary of the matters dealt with under the Part II item referred to is attached for all recipients of the Agenda

16.       Part II Minutes

To approve as a correct record the Part II minutes of the Audit Committee held on 27 September 2011 (page 43)

 

TO ALL MEMBERS OF THE AUDIT COMMITTEE

Sebastian Anstruther, Norman Dingemans, Mark Kemp-Gee, Sue Saville, Sue Seward, Kenneth Hunt (Independent Member of the Committee), Lewis Doyle (Independent Member of the Committee), Margaret Paren (ex officio Member), Charles Peck (ex officio Member)

Meeting Papers

 

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "