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Authority Meeting 25 Jul 2013

Authority Meeting 25 Jul 2013

Location: Cowdray Hall, Easebourne, Midhurst, GU29 0AL

Date and time: 25 July 2013 2:00 PM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 811773 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Please note that there will be a presentation on the Rampion Offshore Wind Farm before the meeting for Members of the Authority and members of the public. The presentation will run from 1pm to 1.45pm


1. Apologies

2. Declarations of Interests

To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).

3. Minutes

To approve as a correct record the Part I minutes of the Authority meeting held on 18 June 2013 (page 1)

4. Urgent Matters

To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).

5. Public Participation

The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Fiona MacLeod (contact details at the end of this agenda) not less than 24 hours before the commencement of the meeting (i.e. by 2.00 pm on the day preceding the meeting), and indicate in what capacity he or she would like to speak together with a contact telephone number.

6. Chief Executive’s Progress Report

To consider a report from the Chief Executive Officer (Report 26/13 page 7)

7. Appointments to Committees and Outside Bodies

To consider a report from the Director of Corporate Services (Report 27/13 page 11)

8. Communications & Engagement External partners’ Working Group

To consider a report from the Director of Strategy and Partnerships (Report 28/13 page 14)

9. Proposed Modifications to the East Hampshire Joint Core Strategy

To consider a report from the Deputy Director of Planning (Report 29/13 page 20)

10. Brighton & Hove and Lewes Downs Biosphere Reserve

To consider a report from the Director of Operations (Report 30/13 page 40)

11. Planning Committee

To note the minutes of the Planning Committee meeting held on 13 June 2013 (page 43)

12.  Resources and Performance Committee

To note the unconfirmed minutes of the Resources and Performance Committee meeting held on 20 June 2013 (page 60)

13. Standards and Audit Committee

To note the unconfirmed minutes of the Standards and Audit Committee meeting held on 25   June 2013 (page 65)

14. Reports from Members Appointed to External Bodies

To consider reports from Members (page 69)


Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "