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Authority Meeting 29 September 2015

Authority Meeting 29 September 2015

Location: South Downs Centre, North Street, Midhurst, GU29 9DH

Date and time: 29 September 2015 2:00 PM

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

Please note that prior to the start of the  meeting there will be a presentation on the South Downs Way Management Plan. The presentation will run from 1pm – 1:45pm


  1. Apologies
  2. Declarations of Interests
    To enable Members to disclose to the meeting any disclosable interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).
  3. Minutes
    To approve as a correct record the minutes of the Authority meeting held on 16 July 2015 (page 1)
  4. Matters Arising
    To enable any matters arising from 16 July 2015 minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  6. Public Participation
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Member Services (contact details at the top of this agenda) not less than 24 hours before the commencement of the meeting, and indicate in what capacity he or she would like to speak together with a contact telephone number.
  7. Chief Executive’s Progress Report
    To consider a report from the Chief Executive Officer (Report 21/15 page 7)
  8. Authority Chair Update
    To receive a verbal report from the Authority Chair
  9. The South Downs Food and Drink Portal, ‘South Downs Food’
    To consider a report from the Sustainable Tourism Officer (Report 22/15 page 15)
  10. Affordable Housing Thresholds Update
    To consider a report from the Planning Project Manager (Report 23/15 page 21)
  11. Hydraulic Fracturing for Shale Oil in National Parks and Proposed Response to Government Consultation on Habitat Regulations Assessment of 14th Onshore Oil and Gas Licensing Round
    To consider a report from the Minerals & Waste Manager (Report 24/15 page 51)
  12. Member Complaints Handling Procedures
    To consider a report from the Governance & Support Services Manager and Monitoring Officer (Report 25/15 page 63)
  13. Budget and Corporate Plan 2016/17 – Timetable
    To consider a report from the Interim Head of Corporate Services (Report 26/15 page 99)
  14. Planning Committee
    To note the minutes of the Planning Committee meetings held on the 9 July 2015 and the 13 August 2015 (pages 103 & 111)
  15. Policy & Programme Committee
    To note the unconfirmed minutes of the P&P Committee meeting held on the 21 July 2015 (page 117)
  16. Governance Committee
    To note the unconfirmed minutes of the Governance Committee meeting held on the 14 July 2015 (page 123)


Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "