Authority Meeting 26 March 2015

Location: South Downs Centre, North Street, Midhurst, GU29 9DH

Date and time: 26 March 2015 2:00 PM

Contact Details:

Committee Officer

Tel: 01730 814810 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

Agenda

  1. Apologies
  2. Declarations of Interests
    To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent).
  3. Minutes
    To approve as a correct record the minutes of the Authority meeting held on 3 February 2015 (page 1)
  4. Matters Arising
    To enable any matters arising from 3 February 2015 minutes that are not covered elsewhere on this agenda to be raised.
  5. Urgent Matters
    To consider any matter not on the Agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances (if Members have any urgent matters they are asked to consult the Chair before the meeting commences).
  6. Public Participation
    The Chair will allow members of the public to ask questions, make statements or present a petition on any matter on the agenda for this meeting or on any matter that falls within the Authority’s powers, subject to procedures set out in Appendix 3 to the Authority’s Standing Orders. Any member of the public who wishes to address the meeting under this item should notify Member Services (contact details at the top of this agenda) not less than 24 hours before the commencement of the meeting, and indicate in what capacity he or she would like to speak together with a contact telephone number.
  7. Need for Part II Exclusion of Press and Public
    The Authority is asked to consider whether, in respect of Agenda Item 22, the public, including the press, should be excluded from the meeting on the basis that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if a member of the public were present during the item there would be disclosure to them of exempt information within Paragraph 3 of Part I of Schedule12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information, for the reasons set out in the report.
  8. Chief Executive’s Progress Report
    To consider a report from the Chief Executive Officer (Report 4/15 page 7)
  9. Authority Chair Update
    To receive a verbal report from the Authority Chair
  10. SDNPA Corporate Plan for year two of the 2014-17 three year plan
    To consider a report from the Performance & Project Manager (Report 5/15 page 11)
  11. SDNPA Budget 2015/16 and Medium Term Financial Strategy
    To consider a report from the Chief Finance Officer (Report 6/15 page 13)
  12. Heathlands Reunited
    To consider a report from the Director of Strategy & Partnerships (Report 7/15 page 35
  13. Review of Member Allowances
    To consider a report from the Governance & Support Services Manager (PAPER TO FOLLOW)
  14. Webcasting
    To consider a report from the Governance & Support Services Manager (Report 9/15 page 45)
  15. Treasury Management Policy Statement & Annual Investment Strategy 2015/16
    To consider a report from the Chief Finance Officer (Report 10/15 page 51)
  16. Financial Regulations and Financial Procedures
    To consider a report from the Chief Finance Officer (Report 11/15 page 61)
  17. Officer Evaluation of Implementation of the Governance Review
    To consider a report from the Monitoring Officer & the Governance & Support Services Manager (Report 12/15 page 65)
  18. Planning Committee
    To note the minutes of the Planning Committee meetings held on 16 January 2015 and 12 February (pages 75 & 85)
  19. Policy & Programme Committee
    To note the minutes of the P&P Committee Meeting 29 January 2015 (page 95)
  20. Governance Committee
    To note the unconfirmed minutes of the Governance Committee Meeting 24 February 2015 (page 102)
  21. Reports from Members Appointed to External Bodies
    To consider reports from Members (page 110)

The paper for the next item is for Members of the Authority only. However, a summary of the matters dealt with under the Part II item referred to is below for all recipients of the agenda

  1. Authority Minutes (Part II)
    To approve as a correct record the Part II minutes of the South Downs National Park Authority meeting held on 3 February 2015 (page 113). These minutes are not for publication as they contains exempt information within Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972, being information relating to the financial and business affairs of the Authority, and that in all the circumstances of the case, the public interest in maintaining the exempt information outweighs the public interest in disclosing the information.

Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, using the Registration Form, no later than 24 hours before the meeting. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.