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Governance Committee Meeting 24 June 2014

Governance Committee Meeting 24 June 2014

Location: South Downs Centre, North Street, Midhurst, GU29 9DH

Date and time: 24 June 2014 11:30 AM

Contact Details:

Rebecca Haynes, Member Services

Tel: 01730 819215 Email: committee.officer@southdowns.gov.uk

Trevor Beattie

Chief Executive (National Park Officer)

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

At the start of the meeting the Chair will make an announcement that the meeting may be filmed, recorded or photographed. Webcasting is undertaken in the public interest and in the exercise of our official authority, by entering the meeting room and using the public seating area you are consenting to being filmed, recorded and photographed. If you have any queries regarding this please contact committee.officer@southdowns.gov.uk

The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film, photograph and audio-record) and report on proceedings at committee meetings. Please read our protocol on Filming, Recording and Reporting of SDNPA Meetings Protocol for more information.

Agenda

1. Apologies

2. Declarations of Interest

To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any public service interest (as defined in Paragraph 18 of the Authority’s Code of Conduct) they may consider relevant to an item of business being considered at the meeting (such disclosure to be made at the commencement of the meeting, or when the interest becomes apparent.

3. Minutes

To approve as a correct record the minutes of the Governance Committee meeting held on 25 February 2014 (page 1).

4. Matters Arising

To enable any matters arising from 25 February 2014 Governance Committee minutes that are not covered elsewhere on this agenda to be raised.

5. Urgent Matters

To consider any matter not on the agenda which the Chair of the meeting agrees should be considered as a matter of urgency due to special circumstances.

6. Public Participation

To hear questions or comments from members of the public present at the meeting.

7. Audit Plan 2013/14

To consider a report from the Chief Finance Officer (Report GOV6/14, page 5).

8. Fee Letter 2013/14

To consider a report from the Chief Finance Officer (Report GOV7/14, page 6).

9. Provisional Outturn 2013/14

To consider a report from the Chief Finance Officer (Report GOV8/14, page 7).

10. Un-audited Statement of Accounts 2013/14

To consider a report from the Chief Finance Officer (Report GOV9/14, page 19).

11. Internal Audit Annual Report and Opinion 2013/14

To consider a report from the Chief Finance Officer (Report GOV10/14, page 25).

12. Quarter 4 and 2013-14 year end performance report 

To consider a report from the Performance and Project Manager (Report GOV11/14, page 27).

13. Project approval and evaluation mechanisms within the SDNPA (including a review of the governance of the Sustainable Communities Fund)

To consider a report from the Director of Corporate Services (GOV12/14, page 37).

14. Evaluation of the COLLABOR8 Interreg 1VB Project

To consider a report from the Sustainable Tourism Officer (Report GOV13/14, page 55).

15. Annual Governance Statement and Updated Local Code of Corporate Governance

To consider a report from the Monitoring Officer (Report GOV14/14, page 78).

16. Complaints Comments & Compliments Annual Report

To consider a report from the Governance and Support Services Manager (Report GOV15/14, page 99).

17. Corporate Risk Register

To consider a report from the Governance and Support Services Manager (Report GOV16/14, page 110).

18. Annual Health and Safety Report 2013/14

To consider a report from the Human Resources Manager (Report GOV17/14, page 121).

19. Annual report on Member standards issues and potential improvements in policy and practice

To consider a report from the Independent Person (Report GOV18/14, page 126).

To all members of the Governance Committee:

David Burden, Norman Dingemans, Gary Marsh, Sue Saville, Jim Sheppard, Kenneth Hunt (Independent Member of the Committee), Lewis Doyle (Independent Member of the Committee), Margaret Paren (ex officio).

Meeting Papers

Public participation

Anyone wishing to speak at the meeting should register their request, by emailing the following information to public.speaking@southdowns.gov.uk no later than 12 noon on the Monday before the meeting.

  • Name:
  • Address:
  • Phone Number:
  • Email:
  • Planning Application Number:
  • Details of Proposed Development:
  • Indicate if you are speaking in support or against the application:
  • Who are you representing?:
  • In the event that more than 3 people request to speak in favour or against an item it may be necessary for them to agree amongst themselves who should speak at the meeting. In order to facilitate this process we would ask you to confirm that you are happy with us sharing your name and e-mail address with other potential speakers. We will not share any other personal details with any other third parties.
  • YES / NO (delete as appropriate)

Confirmation that you have registered to speak will be send after 12 noon deadline. Further information on public speaking and registering as a speaker.

Please note that there is no catering provision for members of the public during meal breaks. However there are cafes, pubs and shops in Midhurst town centre, approximately 5 minutes’ walk away.

" The Downs...too much for one pair of eyes, enough to float a whole population in happiness. "